Litigation Assistant

San Francisco, California, United States Full-time

The Opportunity

The ACLU of Northern California seeks an efficient and effective Litigation Assistant who wants to make an impact on civil liberties and civil rights by providing top-notch, on-the-ground litigation and administrative support to our Legal-Policy Department. 

The Approach

You are a self-starter who thrives in a busy, bustling environment with the ability to easily balance multiple projects coming at you at once while staying focused on the details that matter. You work well under pressure and are professional at all times with strong oral and written communication skills. You are comfortable in a support role, ask the right questions and take initiative in completing tasks. You treat every person with whom you work with dignity and respect and actively work to foster an equitable and inclusive experience for staff and other partners in your work.

The Position

The Litigation Assistant directly contributes to the Legal-Policy Department team’s efforts by providing litigation support for a team of attorneys and completing administrative and program duties that are necessary for the department. The Litigation Assistant is supervised by the Legal-Policy Department Manager. 

About the Organization

The ACLU-NC is an affiliate of a nationwide, non-profit, non-partisan organization dedicated to the defense and expansion of civil liberties and civil rights. For most of the last century, it has been at the heart of many of the most major – and sometimes controversial – struggles for civil liberties and civil rights in our state. Our mission is to ensure that Constitutional rights don’t just exist on paper, but are protected in practice. As we move into a new era and face dangerous policies that threaten our civil rights and civil liberties, we remain dedicated to confronting these issues and defending the progress we have made. We must use our decades of experience in impact litigation, legislative advocacy, and fearless organizing to fight these un-American policies and protect our most cherished rights and freedoms. Senior Staff Attorneys are critical members of the Legal-Policy Department and the ACLU of California, a statewide collaboration of the ACLU affiliates in California aimed at maximizing our impact and enhancing the protection of civil liberties and civil rights statewide. Join us. 

Duties and Responsibilities  

Litigation Support

  • Preparation of legal briefs for filing: bluebooking, proofing, and formatting; preparation of tables of content and tables of authority;
  • Preparation of supporting legal pleadings: formatting of declarations, assembling and organizing exhibits, etc.
  • Serving and filing of pleadings in state and federal court;
  • Ensuring pleadings comply with applicable court rules, local rules, and standing orders;
  • Creating and keeping current organized paper and electronic case files for each active matter;
  • Facilitating conflict checks;
  • Regularly updating case management software and website with the recent case activity;
  • Supporting attorneys in timekeeping for active litigation;
  • Preparing files to be sent to or retrieved from off-site storage facility; and,
  • Attending litigation meetings and issue team meetings, as appropriate, to stay updated on ongoing work and big picture items.

Administrative Support

  • Proofing, formatting and mailing of correspondence;
  • Miscellaneous word processing support;
  • Preparing expense reports, and reconciling credit card statements at the end of each month;
  • Making travel arrangements;
  • Assisting in the creation of Powerpoint or other presentations;
  • Tracking Public Records Act or Freedom of Information Act requests and responses, and where necessary, following up to ensure complete responses and assisting with review of responses;
  • Assisting with information management, including development of spreadsheets to track information;
  • Conducting Westlaw or internet research;
  • Printing and assembling materials;
  • Assisting assigned attorneys with investigating civil liberties complaints and other special projects;
  • Providing logistical and meeting support; and,
  • Other program and administrative duties as assigned.

 

Qualifications

  • A minimum of three years of experience with state and federal court filings is an absolute prerequisite;
  • Advanced proficiency with Microsoft Word, Outlook, PowerPoint, Excel and Adobe, including facility with formatting issues arising with legal documents, mail merge, spreadsheets, tables and charts;
  • Excellent oral and written communication skills;
  • Dependable, punctual, and able to maintain a high level of confidentiality;
  • Solution-oriented approach, with a willingness to take initiative, while juggling several priorities;
  • Ability to both work independently and as a team member in a busy office with personal enthusiasm, optimism, and a sense of humor; and,
  • Capacity and willingness to work in an environment that encourages and includes individuals from diverse backgrounds and conflict-resolution styles.

 

Desired Qualifications

  • Familiarity with civil liberties and civil rights issues; and
  • Spanish fluency preferred but not required.

 

Compensation

Competitive salary is commensurate with experience. Starting salary range for this position is $55,016.00 - $64,000.00 ($26.45 - $30.77 hourly). Excellent benefits include four weeks paid vacation in addition to 14 office holidays; medical, vision and dental insurance for staff members, their dependents and spouse or domestic partner; life and long-term disability insurance; and, 401(k) plan with employer match.

To Apply

Applications will be accepted until the position is filled.  Applications must include (1) a cover letter explaining why you are interested in this position and the ways in which you satisfy the qualifications specified above, (2) resume, and (3) a list of three references. Applicants concurrently applying to any other position with the ACLU should state what other position they are applying for in the cover letter.

Please submit your application in PDF format to the attention of SF Litigation Assistant Search to: https://aclunc.recruiterbox.com/jobs/fk01io4 

The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, arrest or conviction record, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU-NC strives to establish and maintain an equitable and accessible work environment that is supportive and free from discrimination.